Clinidiary

Physiotherapy practice software, built inside a working clinic.

The diary, clinical notes, GST bills, WhatsApp reminders and letters in one place, in the browser on your phone or the clinic's computer. Never used practice software before? It is built to be your first.

Start free See a working day

Free for the first six months. No credit or debit card required, no lock-in.

The Clinidiary diary for Wednesday 7 October at a test clinic in Ahmedabad: three physiotherapists' columns side by side with the day's appointments, a month calendar, and who is in the clinic.
The diary. A test clinic with invented patients — the real thing otherwise.
  • Used every day in a real clinicWritten inside a working physiotherapy practice, and run there on real patients.
  • Records stay in IndiaHosted in Mumbai, with an audit trail on every record and passkey sign-in.
  • Six months freeThe whole workspace, every feature, no credit or debit card required. Then a paid plan, with the price told before it is charged.
What it does

Everything a clinic does in a day, one click away

The diary, patients, bills, stock and reports sit down the side of the screen. Nothing is three menus deep, and a new receptionist is useful by lunchtime.

Diary and online booking

Every physiotherapist, every clinic and the home-visit run, on one diary

Day, week or month, by room or by person. Patients book online and the time is held while they type; a waiting list refills cancellations without a phone call.

  • Online booking with a link for each clinic, and rules on what may be booked
  • Home visits in order, with the travel time between houses
  • A waiting list that fills cancellations, and classes with a roll
  • Arrived, note, bill, paid — marked on the booking, so the room sees it without being told
Everything in the diary
The Clinidiary dashboard at a test clinic: twelve appointments today, ₹14,800 of expected billing, today's list by time and physiotherapist, and a 'needs your attention' column of timesheets, leave requests, notes to write and stock to reorder.
Clinical notes

Notes that save as you type and lock once signed

Templates for the initial assessment, SOAP notes, progress notes, telehealth and discharge. A note keeps a copy on the phone if the network drops, and a correction after signing is kept as an addendum, never an edit.

  • Forms sent online, or printed on your letterhead for the patient who prefers paper
  • Outcome measures tracked over time, and goals on the case
  • Letters and referrals on the record, addressed to the patient's own doctors first
  • Duplicate patients found and merged
What is in the record
A patient's clinical notes in Clinidiary: physiotherapy templates for a SOAP note, initial assessment, subsequent visit, progress note, telehealth and discharge on the left, and a signed SOAP note on the right with subjective, objective, assessment and plan sections.
Bills and payments

A proper GST bill in one tap, and money that cannot quietly move

The bill comes straight from the booking and carries your GSTIN. How a patient pays is never guessed: cash at the desk, UPI from the sofa, or a session package bought up front, each behaves as what it is. A paid bill never changes.

  • Bills that carry your GSTIN, with GST handled per line
  • Cash, UPI and card, and one bill split across UPI and cash in seconds
  • Session packages sold up front and counted down visit by visit
  • Mediclaim patients flagged on the record
How billing works
A Clinidiary tax invoice from a test clinic: an initial assessment for ₹1,500 with the physiotherapist named on the line, GST shown per line, the payment received, a PAID stamp and a balance of ₹0.
Reminders and letters

Reminders on WhatsApp, letters to the doctors who referred

Each day's reminders are already written. One tap opens WhatsApp on your phone with the message ready: nothing to register and nothing charged per message. Patients who prefer email get theirs by email.

  • WhatsApp reminders, written and ready to send
  • Reminders and recalls by email, set once
  • A directory of doctors, hospitals and insurers, with their numbers
  • Email with copies — a letter or bill to the patient and their doctor in one send
Reminders and recalls
Clinidiary's Directory at a test clinic: referring doctors, hospitals and an orthopaedic clinic, an insurer marked as a payer, and a supplier, each with a phone number.
Running the practice

Any period's performance on one screen

Takings, visits and uncompleted notes by clinic and by physiotherapist, for any period, ready to print on your letterhead. Roles decide who sees the money; timesheets and leave live beside the diary; and an audit trail says who did what.

  • Practitioner scorecards and a print for each therapist
  • How patients paid — cash, UPI, card and packages — for any period
  • Roles and per-permission control — owner, manager, front desk, practitioner
  • Your data brought in from the software you are leaving
Running a practice
Clinidiary's Performance report for September 2026 at a test clinic: revenue, collected, owed, appointments, patients seen and booked online, charts of revenue by day and patients seen, how patients paid with UPI the largest share, and tables by clinic and by practitioner.
And the rest

The smaller things a clinic still needs

Patient portal

Patients see their upcoming bookings and their bills in one place, without ringing the desk.

Home visits

A home-visit day in order, with the travel time between houses and the note written on the way.

Forms, online or on paper

Intake and consent sent before the visit, or printed on your letterhead.

Stock and consumables

Braces, tape and retail sold at the counter and taken off the shelf when the bill issues.

Letters and templates

Referral and progress letters from templates, with the fields filled from the record.

Classes

Group sessions with a roll, booked and billed like any other visit.

Team, hours and leave

Who works where and when, leave requests, and the diary that follows it.

Security and access

Passkeys, two-factor, per-permission roles, and a trail of who did what.

Help built in

A help centre written by the people who built it, and a contact that reaches them.

Why it is different

Built in a clinic that is open

Clinidiary is written inside a working physiotherapy practice and used there on real patients every working day. Every part had to survive a busy morning at the front desk before it was offered to anybody else.

That is the whole argument for the rest of this page: a bug a physiotherapist hits on Monday tends to be fixed by Wednesday, because the person who wrote it has to use it on Thursday.

The clinics running on Clinidiary
UpPlus Physiotherapy

Seaton, South Australia

Runs on Clinidiary
The diary, clinical notes, billing and group classes
Relationship
Clinidiary is written inside this practice
Security

Your patients' records stay in India

Hosted in Mumbai

Every Indian clinic's data is hosted in India and does not leave the country. The Australian service is a separate installation.

Passkeys and two-factor

Sign in with your phone's fingerprint or face, or Windows Hello, or a password with a second factor. Changing opening hours or deleting a case asks for the owner.

A trail on every record

Who signed the note, who issued the bill, who was refused when they tried to delete it. Nothing clinical is ever hard-deleted.

How Clinidiary protects records
Pricing

Free for the first six months

6 months freeThe whole workspace, every feature. No credit or debit card required, no lock-in.

After six months it is a paid plan. You will know the price before you are asked for it, and nothing you have entered is held hostage: your data is yours to export at any time.

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  • Every physiotherapist and every clinic on the one account
  • Diary, notes, GST bills, reminders, stock and reports, all of it
  • Your patients and bookings brought in from your current software
  • Help from the people who built it
  • Leave whenever you like, with your data
Questions

The things people ask before they sign up

I have never used practice software. Is it hard to start?
No. It starts as a diary: book your patients and that is the whole first day. Notes, bills and reminders are there when you want them, and it runs in the browser on your phone.
Where are patient records kept?
In India. Every Indian clinic's data is hosted in Mumbai and does not leave the country. Access is by passkey or password with two-factor, and every record carries an audit trail of who did what and when.
What does it cost?
The first six months are free: the whole workspace, every feature, no credit or debit card required and no lock-in. After that it is a paid plan, and you will know the price before you are asked for it.
Do the WhatsApp reminders cost anything?
No. Each day's reminders are already written, and one tap opens WhatsApp on your phone with the message ready. There is nothing to register and nothing charged per message.
Can I bring my patients across from my current software?
Yes. Settings has a data import, and we help with the export from the software you are leaving so the diary and the patient list arrive together.
Is there a version for Australia?
Yes. clinidiary.com is a separate installation with Australian billing and hosting, for clinics in Australia.

Run your own week through it

Free for six months, the whole workspace, no credit or debit card required. If something is missing, tell us: it is still cheap to change.

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